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In December 2023, a well-known cooperative sugar company in Maharashtra was penalised by the Registrar of Companies for failing to display mandatory information at its office premises. The missing elements? A statutory notice board showing basic company details and essential communication information like email ID and contact numbers. The RoC imposed financial penalties not just on the company but also on individual officers.
This wasn’t just a case of missed paperwork—it was a sharp reminder the importance of notice board as a legal responsibility, not a mere decorative gesture. For many businesses, especially growing enterprises, the purpose of a notice board is often underestimated, until a compliance check forces otherwise.
Notice board isn’t just about hanging up birthday posters or motivational quotes. In this blog, let’s dive into the uses of notice board, the importance of notice board information, and what exactly you should display to stay compliant, informed, and proactive.
The importance of notice boards goes beyond just pinning up circulars or holiday lists. These boards serve as centralised tools for communicating policies, health and safety regulations, employee rights, and statutory requirements. In fact, during a compliance inspection, the notice board is often the first thing an inspector checks—whether it’s clearly displayed and whether it contains all legally mandated information.
A compliant notice board reflects transparency and shows that the organization takes communication and legal mandates seriously.
Failing to display the right notices can lead to penalties, as the 2023 case illustrated. But beyond fines, it also questions a company’s commitment to transparency and employee welfare.
In this instance, the organisation faced legal scrutiny for:
Under Section 12(8) of the Companies Act, such defaults invite a daily penalty of ₹1,000 which is capped at ₹1,00,000, with both the company and its officers held accountable.
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